The intelligence layer between the brief and the build.
Every meeting, message and revision, tracked automatically into an always-current project record, before it becomes rework.
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Theode
Syncing...
Being an architect is hard
Many channels.
One project.
Scattered everywhere, tracked nowhere
A note in the site diary. A thread in WhatsApp. A comment on an email. A moodboard pinned somewhere else entirely. Every project runs through a dozen channels before anyone puts it all in one place. It's hard to keep track, and you constantly end up hunting for the thing someone mentioned three weeks ago.
What if....
Every source was integrated into one project, meetings, messages, documents and moodboards, so nothing gets lost
One skipped detail.
One blown budget.
The scope shifted. The quote didn't
Design work never goes exactly to plan. Extra revisions, extra client requests, extra site visits, they quietly eat into your margin because nobody's tracking them against the original quote.
What if...
You could track every change against your quote in real time, so you see the moment scope outgrows budget
No visibility.
No trust.
Many experts, no team players
Every team member holds a different piece of the project in their head. Different locations, availability and working hours mean constantly getting people on the same page, creating more work without moving the project closer to done.
What if...
You could use everyone's skills effectively, before work goes in, not after
Missing context.
More work.
The context exists. Nobody can reach it
A decision made on a call. Feedback buried in someone's inbox. A file only one person has access to. When a teammate needs the right information or feedback and can't reach it, work doesn't stop, it moves ahead on a guess. The rework shows up later, once the gap surfaces.
What if...
You could keep one live view of every project's status, so progress is visible without a single status meeting.
What's quietly killing your time and your margins
Scope creep
73% of firms name scope creep the #1 budget killer
Communication breakdowns
65% of professional liability claims are triggered by managerial deficiencies, including communication, documentation and unmet project requirements.
Constant rework
Rework accounted for over $65 billion annually in the U.S. market in 2022
2026 Architecture & Engineering Industry Benchmark Report
What if architects, clients and consultants could stay aligned on every decision, without pulling your team away from design?
Theode empowers you with...
Automatic insight, aware of every detail
A living project brief, always current
- Proposed landscape design conflicts with HOA requirement 3.12.
- Specified façade material is unavailable within the approved programme.
- The client’s approved timber-flooring change is missing from the latest finishes schedule.
- The project manager has not reviewed the revised brief.
Catch contradictions and ambiguity early
Full oversight on approvals and execution
Team Progress
Client Reports
Change Order
Time-saving documents, created automatically
Every detail, accessible to anyone on the team
Theode can work from
Works today
On the roadmap
Built around the tools you already use
Upload any formats you work with
Use our companion app for ambient voice and video capture
How Theode works
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1
Capture
Theode captures information from meetings, email, WhatsApp and project documents. It identifies requirements, decisions and changes, checks them against confirmed design intent and links each item to its original source.
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2
Confirm
Architects, clients and consultants can then question, comment on and approve changes together.
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3
Act
Once confirmed, Theode updates the project record and helps create the follow-ups and documentation needed to act.
Questions
What is Theode?
An intelligence layer for architecture and AEC teams. Theode reads the documents, meetings and messages a project already produces, and keeps one always-current record of what the client wants, what was decided and what changed, with every item linked back to where it came from.
Is Theode a meeting notetaker?
No. A notetaker gives you a transcript of one meeting. Theode identifies the requirements, decisions and changes inside it, checks them against confirmed design intent, and carries them into a record that the next meeting, email or drawing revision can contradict. It is built for AEC language and practice rather than adapted from generic transcription.
Does Theode update the project brief automatically?
Not on its own. Theode proposes the change, shows the requirement it would supersede and the source it came from, and waits. The brief updates when someone confirms it. Nothing enters the record as fact because Theode inferred it.
Do we have to change how we work?
No. Theode joins the tools you already use, or records where you already are. No new workflow for meetings. For documents, you choose what to bring in.
Who can access the project record?
The people you invite to the project. Members, roles and access are confirmed when the project team is set up, and clients and consultants take part as named participants rather than through forwarded exports. That is what lets a change be questioned and approved by everyone it affects.
What sources does Theode support?
Online meetings, on-site and studio meetings via the Theode app's ambient capture, email, WhatsApp, and direct document upload. More sources are on the roadmap, shaped directly by early adopter cohort feedback.
How is project information protected?
Nothing enters your project record unless you put it there: meetings you record or invite Theode into, documents you upload, sources you connect. Built to handle data responsibly under both POPIA and UK GDPR.